IPA Blog

Sharing Grants Data with Candid to Inform the Sector, Locally, Regionally and Globally

Monday, March 9, 2020
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By: Kati Neiheisel, eReporting Liaison, Candid

As a member of Indiana Philanthropy Alliance, one of 22 regional association partners in Candid’s “Get on the Map” campaign, you already know that your shared grants data, and that of other participating members, appear in a regional map hosted by Candid’s Foundation Maps platform, accessible through your association’s member pages. Your grants data also inform Indiana Foundation Stats, a dashboard that provides an overview of institutional giving in Indiana. But did you know sharing grants data with Candid once can inform multiple conversations that are important to the sector at large?

Candid, the combined forces of Foundation Center and GuideStar, celebrated our one-year anniversary on February 1st, with a renewed dedication to helping those who want to change the world connect to the resources they need to do it. One way we can help, with your assistance, is to provide timely and accurate grants data so we’re not responding to today’s issues with data from two years ago. To that end, we have a goal of collecting FY 2019 grants data by June 30, 2020.

Why share your grants data? 

Sharing grants data through Candid’s eReporting program helps you take control of your story. You can share more details about your grants via eReporting than in a 990 tax form, which means you can communicate better about what the grant is meant to accomplish and who it’s meant to serve.

Candid gives you a way to share this story with key audiences by providing you with a complimentary map [sample map] of the grants data submitted through eReporting. You can use this map internally, sharing with colleagues and board members, or externally by posting on your website.

Shared grants data make an even broader impact by their inclusion in Candid platforms, such as:

How should you share grants data with Candid? 

The eReporting Instructions tab of our recently revised Excel template has all you need to know to get started, including links to resources. 

If you use the grants management software of one of our software partners, create a list of your most recent grants data using the export report or prepare your grants data using one of the two templates in this file:

  • The simplified template is recommended for those new to eReporting or for those funders only collecting basic data on their grants. It includes required fields (similar to data provided in the grants list in your 990) plus a few priority fields, such as geographic area served. 
  • The complete template contains all eReporting fields, including fields that offer you the opportunity of reporting grant subject, population served, and support strategies (e.g., general support). Please note, not all fields are required to use the complete template – just send as much information as you can!

Whichever template you use, one of the most important things to keep in mind is to send more detailed grant descriptions. In general, a good grant description includes WHAT, HOW, WHO, and WHERE. The more details provided, the more accurately we can code the grant. This Transparency Talk blog post by one of your peers includes excellent tips on how to improve grant descriptions. Those who are able to are also encouraged to code their data using Candid's Philanthropy Classification System (PCS).  If this isn’t possible for you and you wish to provide your own coding, please contact us and we’ll work with you to create a crosswalk. 

What can you do moving forward? 

  1. Send your latest FY data by June 30, through Updater or email it to egrants@candid.org
  2. Set a reminder to eReport regularly - annually, quarterly, periodically after board meetings, or monthly.
  3. Send more detailed grant descriptions. 
  4. Consider using Candid’s PCS taxonomy to code your grants or contact us about doing a crosswalk. 
  5. Consider sharing more data, especially priority fields such as Geographic Area Served data.

If you have any questions at all, please contact me at egrants@candid.org. 

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