Program Officer

Position Title: 
Program Officer
Organization Name: 
Don Wood Foundation

Reports to:  Executive Director
Job Status:  Full Time, Exempt

JOB SUMMARY

The Don Wood Foundation is looking for a dynamic and self-starting individual to join our Foundation team.  The Program Officer (hereafter referenced as “Officer”) shall function as a member of the Don Wood Foundation’s (hereafter referenced as “Foundation”) dynamic team.  The Foundation is focused on promoting philanthropy throughout Northeast Indiana and the region in the areas of Machine Tool Technology, Engineering Technology, Industrial Technology, Sales, Entrepreneurism, and Innovation and finally, Leadership.  

The successful Officer would be an individual that enjoys working in a detail-oriented and focused environment.  This position also will allow the Officer to learn and grow in the realm of grants administration as well as communications applications for the Foundation. 

The Officer plays a primary role in screening, processing, and tracking letters of inquiry (LOIs) and grant applications so they meet the Foundation’s eligibility guidelines and standards.  The Officer’s top priority is to ensure the content and integrity of the comprehensive Foundation’s grant management systems, the Foundant grants portal and related systems and be responsive to various audiences as it pertains to the Foundation’s grants program.    

The Officer will provide day-to-day oversight and administration of the Foundation’s grants program by working with the Executive Director (hereafter referenced as “Director”), other Program Officer(s) (hereafter referenced as “Officer”) Finance & Administrative Manager  (hereafter referenced as “FAM”) Executive Assistant (hereafter referenced as “Assistant”) Program & Communications Associate (hereafter references as “Associate”) Don Wood Foundation Board Chairman (herein referenced as “Chairman”) and the full Board of Trustees (hereafter referenced as “Board”).  The Officer reports directly to the Director and the Director will provide annual evaluations for the Officer. 

PRINCIPAL DUTIES AND RESPONSIBILITIES

Grants Program Management

  • Managing a diverse portfolio of grant recipient organizations throughout Northeast Indiana and the broader region 
  • Continue to develop, evaluate, and refine program in collaboration with Director 
  • Continued development, evaluation, and refinement of capacity building grant program in collaboration with Director; managing portfolio of these grants; working and coordinating with other Officer(s) on capacity building work
  • Engage with Foundation grantees and prospective grantees on all aspects of the grantmaking process, including development of proposals or new initiatives
  • Monitor the activities of funded organizations and projects; reviewing and analyzing grantee reports
  • Collaborate with intermediary organizations, such as philanthropy councils and community foundations, to devise effective regranting programs and/or strategies when appropriate
  • Work in conjunction with the Director and other Officer(s) to engage consultants and/or other content experts to institute relevant trainings or initiatives to support grantees’ capacity building
  • Nurture and strengthen collaborative, supportive relationships with and between other nonprofit organizations, grant partner organizations, and funders; work alongside the Director to help facilitate leadership connections and partnerships across the region
  • Keep abreast of community issues, educational needs and industry trends that have an impact on the Foundation’s key funding priorities 
  • Provide technical assistance to grantees and/or recommend helpful resources to grant partners to strengthen their funding proposals 
  • In conjunction with the other Officer(s) and Director, identify opportunities for potential proactive grant-making initiatives through use of RFPs or related tools 
  • Coordinate information and collaborate with all staff and board of the Foundation to report effectiveness of grants program
  • Contribute to the development and refinement of methods and systems to assess the impact of grants and funded programs, including eligibility, LOI process, application stage, and evaluation of grant proposals 
  • Under direction of the Director, represent the Foundation at meetings, forums, and public presentations, as appropriate
  • Prepare high-quality written materials for Board review of current grant requests
  • Other duties and projects as assigned

Knowledge Management & Professional Development

  • Assists in making sure the right information is available to the right people at the right time to help understand learn from current or past initiatives and strategies
  • Attends conferences, workshops, seminars, virtual meetings, webinars, training events and related training events to maintain current knowledge on grants program management and related topics 

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment of the Officer’s position.

QUALIFICATIONS AND SKILLS

The Program Officer will have a good understanding of professional grantmaking in a foundation environment, understanding of work in the nonprofit sector, and a strong desire to work with and support the Foundation’s grantees. Additional experience includes:

  • Bachelor’s degree from an accredited college or university, preferably in Business, Public Administration, Marketing, Communications, Philanthropy, or related field; Masters’ degree preferred 
  • Required three (3) years’ experience in a nonprofit organization in capacity building as a funder, consultant, or nonprofit leader, preferably in program or educational capacity
  • Preference given to candidates with background in grants or program-related positions through a private foundation, community foundation, or corporate giving program
  • Strong organizational skills, attention to detail, and ability to prioritize multiple projects and deadlines 
  • Exemplary computer skills, including Microsoft Office Suite/Office 365 and the Foundant grants management system with a willingness and ability to learn other specialized and related software as necessary 
  • Excellent time management skills with a results-oriented focus and the ability to demonstrate taking initiative in providing new solutions and ideas for program management  
  • Approachability, excellent interpersonal skills, and the ability to work with a team important to successful work collaboratively and cooperatively with colleagues, supervisors, grantees, and greater public
  • Ability to exercise good judgment and solve problems independently 
  • Excellent written and verbal communication skills
  • Commitment to the mission and work of the Foundation
  • Impeccable moral and ethical standards as well as the ability to respect confidential information related to Foundation business

VALUES EXEMPLIFIED

The Officer works with the Director and others to be a face for the Foundation. The following attributes and behaviors are identified as expectations of all Foundation employees:

  • Work effectively with Foundation staff, Board, and the public by practicing punctuality, respect for deadlines, collaborative problem-solving and open communications
  • Build trust-based relationships with all key stakeholders by acting with integrity, courtesy, diplomacy, and responsibility
  • Maintain proficiency as needed; attend trainings or webinars as approved, read industry and job-related materials and meet with peers in related areas of responsibility. 
  • Dress in business appropriate attire for the workplace
  • Meet and maintain the highest levels of confidentiality and safety; the Officer will be asked to sign confidentiality and conflict of interest statements
  • Maintain work areas in an orderly manner
  • Display empathy and positive regard for colleagues and other key stakeholders in written, verbal, and non-verbal interactions            

PERSONAL CHARACTERISTCS

The successful candidate should be:

  • An individual who believes strongly in the values and the mission of the Foundation
  • Eager and able to learn, understand and work on a broad array of issues; reflective, with strong conceptual, critical, and creative thinking abilities 
  • Sensitive to local community and nonprofit issues/needs while fulfilling day-to-day Foundation and grantmaking duties
  • A good listener - one who is approachable, knowledgeable, smart, and can develop meaningful relationships with colleagues, grantees, community organizations, and other stakeholders
  • Comfortable receiving input from many sources, and able to analyze and formulate disparate information into a sound, well-organized plan
  • Professional with a demeanor demonstrating humility, respect, integrity, judgment, cultural sensitivity, and flexibility to represent the foundation in diverse forums and organizational relationships
  • A “doer” with a willingness to work hands-on in developing and executing a variety of process and grantmaking activities; the ability to dig deep into issues; a high degree of initiative and energy; productive and results-oriented 

POSITION REQUIREMENTS & SCHEDULE

The Officer must be able to work regular weekly Foundation operations hours (~35 hours per week) as set with the Director but could be asked to work evening or weekend hours as necessary to complete the requirements of this exempt position.  Remote or teleworking opportunities will be available in appropriate circumstances.  Also, the Officer can expect light to medium physical exertion and the ability to lift <25 pounds.  Ability to travel in the region by which grants are awarded is a must.   

SALARY AND BENEFITS

A competitive compensation package will be offered.  Salary will be commensurate with qualifications and experience and the Foundation also offers a competitive benefits package for full time staff.  

EQUAL OPPORTUNITY EMPLOYMENT

The Foundation is an Equal Opportunity Employer.  Applicants shall not be discriminated against because of race, religion, gender, sexual orientation, national origin, ethnicity, age, disability, political affiliation, marital status, or medical condition.

APPLICANTS WITH DISABILITIES

The physical demands and work environment characteristics described here are representative of those the Officer may encounter while performing essential duties and responsibilities of this job.  Reasonable accommodations may be made to enable individuals with disabilities.  

How to Apply

Interested individuals should submit an email with “Program Officer” in the subject line.  The candidate’s most current resume and a cover letter should be sent to:  lmacknick@donwoodfoundation.org.  Please provide all information electronically.  All applicants will be notified of results via email as well.  No phone calls, please.

Application Deadline: 
Tuesday, August 31, 2021